Footprints in
the Forest – Forest School
Privacy Notice
At Footprints
in the Forest – Forest School we respect the privacy of the
children attending and the privacy of their parents or carers. The personal
information that we collect about you and your child is used only to provide
appropriate care for them, maintain our service to you, and communicate with
you effectively. Our lawful basis for processing the personal information relating
to you and your child is so that we can fulfil our contract with you. Our legal
condition for processing any health-related information that you provide about your
child is so that we can provide appropriate care for that child.
Any
information that you provide is kept secure. Data that is no longer required*
is erased after your child has ceased attending Footprints in the Forest –
Forest School.
We
will use the contact details you give
us to contact you via phone, email and social media so that we can send you
information about your child, our news, and other relevant news, and so that we can communicate
with you regarding payment of our fees.
We
will only share personal information about you or your child with another
organisation if we:
- have a safeguarding concern about your child
- are
required to by government bodies or law enforcement agencies
- engage
a supplier to process data on our behalf (e.g. to take online bookings, or
to issue invoices – KidsClubHQ.
- have
obtained your prior permission
You
have the right to ask to see the data that we have about yourself or your
child, and to ask for any errors to be corrected. We will respond to all such
requests within one month. You can also ask for the data to be deleted, but
note that:
·
we
will not be able to continue to care for your child if we do not have
sufficient information about them
·
even
after your child has left our care, we have a statutory duty to retain some
types of data for specific periods of time* so cannot delete everything
immediately. Please see our Data Protection Policy for more information on
this.
If
you have a complaint about how we have kept your information secure, or how we
have responded to a request to access, update or erase your data, you can refer
us to the Information Commissioner’s Office (ICO).
* We do need to retain
certain types of data (such as records of complaints, accidents, and
attendance) for set periods of time after your child ceases to be in our care,
but we delete as much personal data as we can as soon as possible.